More than just online grading, GradeBook is a classroom management tool that integrates lesson plan development, attendance, student and parent communication, and discipline with your grade book. Teachers, school administrators, cafeteria personnel, clerks, and other staff can use GradeBook to track and maintain student information—much of which is automatically populated from StudentInformation, eliminating the need for data re-entry.
To view an overview video, navigate to the following link:
https://www.youtube.com/watch?v=Mj9oi-HE_Nw
Before you can log into GradeBook, you must contact your GradeBook system manager for the login address or URL of the GradeBook website as well as your login information.
1.On the login screen, in the Domain drop-down list, select your domain.
Note: Once you select a domain, the system remembers the last domain accessed.
2.In the User Name field, enter your user name.
3.In the Password field, enter your password.
Note: By default, ProgressBook-authenticated password requirements are eight characters with at least one uppercase letter, one lowercase letter, one number, and one special character; however, your district may have different requirements.
4.Click Sign In.
Note: If your password is expired, CentralAdmin displays the Password expiredscreen, and you must change your password to access ProgressBook applications.
Note: If your account is locked, it remains locked for 5 minutes; however, your district may have different settings.
When you click 
in the top-right corner of any GradeBook screen and then click Sign Out, you are logged out of all ProgressBook applications, and the CentralAdmin sign out screen displays.
The following sources of information are available to help you use GradeBook:
•Tool Tips – To view a description, hover your cursor over a button, icon, or option.
•GradeBook Help– Click the Helplink on any screen to display information that describes the main task being performed on that screen; for more information, see
“Use GradeBook Help.”
•ProgressBook Logo– Click the ProgressBook logo on any screen to send feedback to your specified technical support staff.
GradeBook Help provides overview, procedural, and reference information about GradeBook. View the help topic related to the screen you are viewing by clicking the Helplink in the top-right corner on any GradeBook screen.
GradeBook Help displays in a separate tab or browser window (depending on your browser settings) where you can browse the table of contents for specific topic titles, search for information in the index by using keywords, or enter a word or phrase in the search field to return a list of possible help topics.
To print a help topic, click 
located in the navigation pane of the GradeBook Help window, and then click Printon the Print window.
The Teacher Home Pageis the first screen that displays when you log into GradeBook and provides access to the functions available to you. The banner located across the top of every screen provides different links for navigating GradeBook.
•GradeBook– Return to the Teacher Home Page
•PA Admin– Opens the ParentAccess Administrationscreen for GradeBook teachers with school web author and district web author privileges
•
– Displays webhelp
•
– Click to display Sign Out option that ends all ProgressBook applications’ sessions
On the left side of the Teacher Home Page, in the Classesarea, click any class link to access the Class Dashboardfor that class. To access the Class Dashboardfrom most other screens in GradeBook, click the Dashboardor Class Dashboardlink that is located in the top-left corner below the ProgressBook logo.
Use the Application Quick Launch
You can use the application quick launch to easily navigate between ProgressBook applications.
1.In the banner, to the right of the ProgressBook logo, click the application quick launch icon.
In the application quick launch area, logos display for all other ProgressBook applications to which you have access.
2.To open another application that you are authorized to use, click the application’s logo.
The application opens in another window or tab depending on your browser’s settings.
The Teacher Home Pageis the first screen that displays when you log in to GradeBook. All items in the Classes, Features, Average Calc Setup, and Administrationmenu areas are links. You can hover your cursor over each link for more information about that item and click a link to navigate to another screen to perform a desired task.
•While classic reports are always available, if the Reports feature is enabled, you can select and run Report Builder Reports.
•While you can always search for a student within your own classes, if the Student Searchfeature is enabled, you may be able to search for any students within your entire school building or district.
•If you are assigned to more than one district, you can change the district in the Select a district drop-down list.
For your convenience, many of the same tasks that you access from the Teacher Home Page, you can access from the Class Dashboardas well. However, you can only access several of the GradeBook administrative tasks from the Teacher Home Page.
Class naming conventions and scheduling are set up in StudentInformation. However, you can change the display name and order in GradeBook for your classes using the Edit Listoption. You can also hide a class that does not meet in the current grading period.
1.On the Teacher Home Page, in the Classes area, click Edit List.
2.Perform any of the following optional steps for a class:
•On the Class Setupscreen, in the Class Alias (Optional)column, enter the new name for the class.
•In the Order column, enter a number to designate the order in which you want the class to display on the Teacher Home Page.
•In the Hide column, select the checkbox to hide the class from your GradeBook.
3.Click Save.
If you have access to more than one district, in the Select a district drop-down list, you can change the district.
Note: By default, the system automatically remembers the last district you accessed.
When you want to access information about a particular student, you can quickly search for the student within any of your classes. Depending on your district’s settings, you may also be able to search for a student in your school or district who is not in any of your classes.
1.On the Teacher Home Pageor Class Dashboard, in the Student Searcharea, enter a full or partial name in the Student Namefield, and then click Search.
The Student Search screen displays a list of students matching your search criteria.
2.Beside the name of the student whose information you want to access, click 
.
The row expands to display a quick view of basic information about the student.
Note: The student picture displays only if enabled by an administrator.
3.(Optional) To view more information about the student, click Student Profile.
•If the student is in one of your classes, the Student Profilescreen displays, and you can click any tab to view more information. See “Tabs Available on Student Profile Screen.”
•If the student is not in one of your classes, the Student Search Detailsscreen displays only the Personal, Contacts, and Scheduletabs from the Student Profile.
4.(Optional) If your district uses DataMap, you can view assessment and intervention data about the student by clicking Student Roadmap.
The Class Dashboardis the main work area in GradeBook for teachers. On the left side of the Teacher Home Page, click the class link to access the Class Dashboardfor that class.
On the Class Dashboard, the column on the left side of the screen displays the students in the selected class. The middle column provides access to various functions including attendance, lesson plans, curriculum, assignments, marks, grading scales, calculations setup, reports, and student search. The column on the right displays assignments and lesson plans for the selected class and grading period.
Links to some of the functions may or may not display on the Class Dashboarddepending on whether or not a specific feature has been enabled for your district or school.Similarly, links to some of the functions may or may not display based on whether or not the class uses the Custom Setup 2 grading scale option. For example, the Standards Based Gridlink does not appear unless the class is set up to use standards-based report cards.
The “Class Dashboard Symbols” table provides a brief description of the symbols that may display on the Class Dashboard.
| Symbol | Description |
|---|---|
| General Navigation | |
| Q1, Q2, Q3, Q4 | Grading Period Symbols: Indicates the grading period of the school year. |
| + | “Holding” category for assignments in future grading periods that are not yet available, assignments that are dated outside of all grading periods, and floating assignments. |
| Student | |
|
| Click to view more details about the student. |
|
| Indicates student has medical concern(s). Click the symbol to open the Student Profile screen Personal tab and view information about the medical concern(s). |
|
| Indicates student has custody notice(s). Click the symbol to open the Student Profilescreen Personal tab and view the custody notice(s). |
|
| Indicates student has disability concern(s). Click the symbol to open the Student Profilescreen Personal tab and view information about the disability concern(s). |
|
| Indicates student has miscellaneous note(s). Click the symbol to open the Student Profilescreen Personal tab and view the miscellaneous note(s). |
|
| Indicates student birthday. |
|
| Indicates that student has forms that need to be viewed. Click the symbol to open the Completed Tasks screen in SpecialServices. Note: The SpecialServices symbol appears for 13 months after the last task was completed. |
| W (red) | Indicates that student has withdrawn from the class. |
|
| Hover window: Displays student’s current mark for the class; year to date (YTD) average if the year to date grade calculation has been enabled for the report card used in the class; date of birth, district ID, system ID, grade level, and group, if applicable. Hover your cursor over the student’s name to see the information. |
| Letter in Att | Based on the district’s attendance codes, indicates whether a student is absent or tardy for the day. Hover cursor over the code to see the description, reason, and times. |
| Number in Miss | Indicates number of missing assignments for the grading period. Click the number to view a list of missing assignments. |
| Code in Status column | (May not be enabled in all districts.) Indicates student’s enrollment status in the district. Hover your cursor over the code to read its full description. |
|
| Select to enter a daily comment for student. |
|
| Indicates that a daily comment has been added for student. Hover cursor over symbol to read comment. Select to edit comment. |
| Assignments | |
|
| One or more students are marked as missing this assignment. |
|
| Assignment is linked to a VirtualClassroom quiz. |
|
| Assignment is linked to a VirtualClassroom discussion. |
|
| Assignment is linked to a Canvas assignment. |
| W (orange) | Assignment marks have been posted to the Web. |
|
| All marks have been entered for the assignment. |
|
| All marks have not been entered for the assignment. |
| X | The assignment has been excluded from all students’ averages. |
| Lesson Plans | |
|
| Opens the Lesson Plan Viewand Print windows. |
|
| Opens the Reschedule a Lesson window. |
|
| Opens the Lesson Plan Maintenancescreen for editing, printing, deleting, file attaching, and rescheduling lesson plans. |
|
(blue) | Removes the lesson schedule from a class but does not delete the lesson plan. |
(red)
Daily comments may refer to a student’s behavior or class participation on a specific date. You can enter comments about a student from theClass Dashboard, GradeBook Grid,and Standards Based Grid and GradeBook Grid. These comments can be displayed in ParentAccess and on Student Progress Reports.
1.Click 
beside a student’s name.
2.On the Daily Comments window, enter your comment in the text area.
3.You may perform any of the following optional steps:
•To display the comment in ParentAccess, select the Publish to the Web? checkbox.
•To check the spelling of the comment text, click Check Spelling.
4.Click Update.
5.Close the Daily Comments window.
6.(Optional) Refreshthe browser window and hover your cursor over 
beside the student’s name to view the comment.
7.(Optional) To view all the daily comments entered for a student, select the student on the Class Dashboard, and then click the Progresstab on the Student Profilescreen. Daily comments are listed below assignments.
Edit Daily Comments
You can enter and modify comments about a student from theClass Dashboard, GradeBookGrid, and Standards Based Grid Class Dashboardand GradeBook Grid. To edit a previously entered daily comment, select the appropriate student and date of the comment on the Daily Comments window.
1.Click
beside a student's name.
2.On the Daily Commentswindow, enter the date of the comment you want to edit in the Datefield, or click
to select the appropriate date on the calendar.
3.Make the necessary changes to the comment text.
4.Click Update.
5.Close the Daily Comments window.
6.Refresh the browser window.
Note: To view all the daily comments entered for a student, select the student on the Class Dashboard, and then click the Progresstab on the Student Profilescreen. Daily comments are listed below assignments.
Delete Daily Comments
To delete a daily comment, select the appropriate student and date of the comment on the Daily Comments window and then remove all of the text.
1.Click
beside a student's name.
2.On the Daily Commentswindow, enter the date of the comment you want to delete in the Datefield or click
to select the appropriate date on the calendar.
3.Highlight the comment text.
4.Press the Delete key.
5.Click Update.
Note: To view all the daily comments entered for a student, select the student on the Class Dashboard, and then click the Progresstab on the Student Profile screen. Daily comments are listed below assignments.
View Missing Assignment Details
You can view missing assignment details for a student and print a list of missing assignments. On the Missing Assignmentswindow, assignments display with the most recent date at the bottom of the list.
1.On the Class Dashboard, Standards Based Grid,or GradeBook Grid, click the number in the Missing Assignment column beside a student.
The Missing Assignments for [student name] window displays.
2.On the Missing Assignments for [student name]window, you can view the assignment date, type, name, possible points, and comments, if any were entered.
Note: For classes using the Custom Setup 2 grading scale for standards-based report cards, the Pointsfield reflects the points of the default assessment if this is a points assignment. If there is not a default assessment selected or this is a nonpoint assignment, then a total does not display in the Points field.
If your district allows staff password changes, the Change Your Passwordlink displays on your home page. ProgressBook applications recognize each user by individual login, so changing your password in GradeBook changes your password in all ProgressBook applications.
1.On the Teacher Home Page, in the Administrationarea, click Change Your Password.
The CentralAdmin Change Password screen displays.
2.On the Change Passwordscreen, in the Current Passwordfield, enter your current password.
3.In the New Password field, enter your new password.
4.In the Confirm New Password field, re-enter your new password.
5.Click ChangePassword.
The system returns you to the Teacher Home Page.
Note: For ProgressBook authenticated users, by default, you must wait 360 days to reuse a password; however, your district may have different requirements.
The email address you enter here displays in ParentAccess and is used mainly for communication purposes.
Note: You must enter an email address to use Class Notifications.
1.On the Teacher Home Page, click Update Email Address.
2.On the Update Your Email Addresswindow, in the Email Address field, enter your full email address.
3.Click Update.
4.Close the Update Your Email Address window.
You can use the spell check to check the spelling of text that appears in lesson plans, daily comments, the ClassInformationscreen in ParentAccess, and homework posts. Spell check functionality varies depending on the browser and operating system you use.
1.On the LessonPlanMaintenancescreen, ClassInformationPageMaintenancescreen, HomeworkSetupscreen, FormsMaintenancescreen, or DailyCommentswindow, click Check Spelling.
If a word is misspelled, it displays highlighted on the DictionaryPopup window.
2.You may perform any of the following options:
•Click Ignoreto ignore the suggested misspelling or Ignore Allto ignore all of the instances of the word.
•Click Add to add the word to your dictionary.
•Select the correction in the Suggestionslist and click Change, or click Change Allto change all the incorrect instances of the word to the suggestion.
•Click Finishwhen you have finished checking the spelling to close the DictionaryPopup window.
3.When the Spelling Check is completemessage displays, click OK.
You can personalize the GradeBook dictionary so that the Spell Check feature recognizes words, proper names, and abbreviations not common in the dictionary.
1.On the Teacher Home Page, below Administration, click Set Up Teacher Preferences.
2.On the left side of the Teacher Preferencesscreen, click Edit Your Dictionary.
3.On the Dictionaryscreen, click Add New Word to Dictionary.
4.Enter the new word in the Word field.
5.Click Save.
To modify an entry that you added to your GradeBook dictionary, do the following:
1.On the Teacher Home Page, below Administration, click Set Up Teacher Preferences.
2.On the left side of the Teacher Preferencesscreen, click Edit Your Dictionary.
3.On the Dictionaryscreen, click
in the Editcolumn beside the entry you want to modify. The icon changes to
, and the Word field displays so you can edit your entry.
4.Make the necessary changes.
5.Click Save.
Note: To delete an entry, click
in the Delete column beside the entry.
You can use the text editor to format and edit text that may appear in lesson plans, on your Class Informationscreen in ParentAccess, and homework posts. Text editor functionality varies depending on the browser and operating system used. Hover your cursor over an icon to see the description.
